Revolutionize medical devices' health and financial traceability

dispositifs médicaux

Revolutionize health and financial traceability of medical devices

ehtrace ehtrace ehtrace

To respond to real health and financial challenges of healthcare establishments, Ehtrace has developed scanDM, a patented solution allowing total dematerialization of the traceability of consumable, implantable and re-sterilizable medical devices.

A mobile application integrating our expert barcode interpretation system, used in the pharmacy for inventories, transfers and receptions but also in the operating room for complete and simple traceability of interventions.

Accessible from a simple browser, scanDM web application allows you to view and validate the data entered in the scanDM modules on mobile devices. It is also possible to consult the various documents generated during an intervention (intervention report, patient file, etc.).

scanDM admin is our administration module. Intuitive and easy to access, it allows you to independently administer the scanDM web and scanDM mobile applications, manage user access, and monitor the interoperability part.

With performanceBI, access numerous dashboards in a few clicks to visualize your healthcare establishment profitability and monitor its activity to quickly detect potential issues or possible improvements.

A web portal to control and validate the different activities carried out in the different modules of our mobile device. It also allows you to edit intervention reports and the patient file.

Our tool to manage your catalog and your users, the configuration of the solution as well as the indications related to the list of products and services, but also the edition of your barcode sheets for the resterilizable material.

Our data analysis tool, for financial analysis, intervention costs, activity and quality of traceability in health establishments. Those data comply with the decree of September 8, 2021.

A web portal to control and validate the different activities carried out in the different modules of our mobile device. It also allows you to edit intervention reports and the patient file.

Our data analysis tool, for financial analysis, intervention costs, activity and quality of traceability in health establishments. Those data comply with the decree of September 8, 2021.

Maximize Efficiency, Security and Compliance

the ultimate traceability solution for healthcare facilities

processes dematerialisation

By reducing time-consuming paper-based tasks and replacing them with a digital approach, scanDM allows your staff to save valuable time and focus on higher value tasks. Since scanDM massively reduces your paper consumption each year, you actively contribute to the preservation of the environment.

Order of September 8, 2021

Our mobile traceability solution for healthcare establishments, scanDM, fully meets the requirements of the decree of September 8, 2021. In addition to its easy use due to its mobile system, scanDM facilitates the reading and interpretation of barcodes implantable medical devices (IUD). Thanks to our system, the restitution and traceability of all UDIs are ensured via a dedicated web portal, thus offering complete visibility of the history of each device.

Cost analysis

Our solution's key functionality allows you to generate a detailed summary of the different costs for each surgical procedure. In this summary you can find medical devices distribution's, intra-GHS items overall cost, materials and medicines used during interventions as well as time repartition (TO, TROS). This allows you to optimize your processes.

nfc badge authentication

To strengthen the security of our mobile terminals and facilitate access to the various modules of the scanDM solution, we developed an NFC badge authentication system. It allows the authentication of the user and simplifies the staff updates present during interventions by simply scanning the badge.

Security system

Safety is a top priority. Hosted in France, in a redundant HDS accredited dataCenter, it is designed and managed by passionate IT security experts. We continously monitor its operation to detect and proactively fix any issues that may arise. From the software components choice to production, including regular developments, the highest achievable level of security is and will always be our main objective.

software interoperability

Thanks to its standardized connectors, scanDM is easily integrated into hospital information systems. This simplified interoperability ensures seamless collaboration with other systems in use and a smooth transition to our solution. Healthcare establishments thus benefit from a high-performance solution that integrates with their technological environment.

Pre-surgery

This module has been designed to pre-fill planned intervention informations such as patient information, risks, medical devices scan, drugs and materials...

This saves valuable time for healthcare professionals during surgeries and improve their efficiency and productivity.

Surgery module allows complete and real-time surgical interventions monitoring in healthcare facilities.

Its purpose is to ensure full traceability of the intervention progress includind medical devices, medications and the material used, thus guaranteeing patient safety, reducing errors and facilitating the coordination between the medical teams.

Surgery

Bio-cleaning

This module has been created to accuratly monitor the bio-cleaning process. It records informations such as responsible staff members, cleaning durations and the protocol used.

This feature ensure bio-cleaning precise traceability, thus ensure optimal safety and compliance with the strictest hygiene standards.

This check list control tool is an essential one to insure operating rooms conformity to security standards.

This module allows the medical staff to ensure that all the required conditions are met before each intervention. It record all the checks carried out, which provide a detailed history and guarante a better traceability.

Room cheklist

Pharmacy

The pharmacy module offers 3 essential fonctionnalities : Inventory, transfert and delivery

It allows a better control of pharmacies' stocks, avoid losses and save money by avoiding excess storage. It ensures effective medication management, providing a convenient and reliable solution to optimize healthcare professionals' daily operations.

Pharmacy

Inventory

Thanks to the contextual information selection, the barcodes precise reading, barcodes-free articles management and expired goods détection, scanDM simplifies pharmacies inventorying processs and therefore allows an overall valuation of your stocks.
The scanDM inventory module guarantees fairer and faster valuation than a paper inventories and halved their duration.

With this feature, you can enter key datas when receiving medical devices, drugs and materials. In case of discrepancy between the quantity scanned and that of the receipt slip, scanDM makes it possible to record this difference to ensure accurate stocks traceability.

It guarantees efficient and reliable supplies management, which prevent check in errors and maintain an accurate inventories control.

Goods receipt

Transfert

This feature provides a smooth and efficient process for material transfers.

Avec scanDM, cette fonctionnalité optimise la traçabilité du matériel et facilite les mouvements de stock au sein de la pharmacie des établissements de santé, garantissant une traçabilité précise et simplifiant les opérations de transfert.

Module pharmacie

solution scanDM mobile module inventaire

Module pharmacie

Goods receipt

Module pharmacie

Inventory

Module pharmacie

Transfert

This feature provides a smooth and efficient process for material transfers.

This functionality optimizes your medical devices traceability and facilitates stock movements in healthcare establishments pharmacies. This guarante precise traceability and simplify transfer operations.

Module pharmacie

Room cheklist

Pre-surgery

Ce module a été conçu pour préremplir les informations d’une intervention prévue telle que les informations patients, Checklist HAS, discipline, scan des DM/DMI, médicaments et matériels…

Cela permet de gagner un temps précieux pour les professionnels de santé au moment de l'intervention, améliorant ainsi leur efficacité et leur productivité et d'être conforme avec les recommandations de la HAS.

Bio-cleaning

Surgery

Expert system

a patented mobile solution

ehtrace ehtrace ehtrace

Expert system

a patented mobile solution

ehtrace ehtrace ehtrace

intuitive operation

a patented mobile solution

ehtrace ehtrace ehtrace

Multi barcode reading

scanDM is able to read and interpret different barcode formats, such as 1D barcodes (GS1, HIBC, non-standard barcodes), QRcodes, DataMatri, etc, so that It can quickly and accurately capture encapsulated informations.

Informations capture and control

The system extracts and analyzes relevant data to ensure compliance. In order to guarantee data reliability, it verifies information traceability, such as manufacture date, batch number, etc.

Informations interpretation and restitution

scanDM interprets and transcribes in a clear and understandable way, to allow healthcare personnel to quickly and easily access relevant data related to medical devices.

Our modules

scanDM Web extends the functionality of our mobile solution by offering a connected online portal. This platform allows full access to traced data and offers the possibility to consult various key information.

It allows you to access interventions, orders, bio-cleanings, goods receipts, room's checklistsm, stocks, inventories and reports details. This functionality offers a complete information dematerialization and simplify the access and management of essential data.

Our modules

solution scanDM web module checklist de salle

solution scanDM web module performanceBI

solution scanDM web module interventions

solution scanDM web module bionettoyages

Module

Surgeries

Users can access all surgeries that have taken place, patient details, medical staff information, equipment used, list of medical devices consumed, and events that occurred during surgeries.

In addition, various reports are generated, such as the patient file, intervention report, the HAS checklist, medical prescription, the composition return sheet and the operating times.

Module

Surgeries

Module

Surgeries

Module

Orders

This module gathers all the orderrs related to an intervention, offering a consolidated and practical view.

You can quickly view order details associated with each job, simplifying tracking and coordination.

This feature allows you to optimize supply management and maintain an efficient resources flow for interventions.

Module

Orders

Module

Orders

Module

Goods receipt

With this module, it is possible to consult, manage and download recorded information from the Reception module of our mobile solution. You can easily access the details of each receipt, such as location, order number, supplier and personnel involved.

This feature optimizes your stock management, prevents goods receipts errors, sends your delivery directly to the GEF and guarantees reliable items traceability in your healthcare facility.

Module

Goods receipt

Module

Goods receipt

Module

Stocks

Our Stock module gives you an easy access to a complete overview of all your healthcare facility items.

You can easily consult the stocks according to their location, and visualize the available quantity of each article.

With this overview, you can optimize your inventory management, reduce overstock costs and ensure adequate availability of essential items in order to ensure quality care for your patients.

Module

Stocks

Module

Stocks

Module

Bio-cleanings

Users can access here to all bio-cleanings details, such as the staff in charge, duration and cleaning protocols carried out (opening, closing or in between).

This feature provides convenient information management, facilitates data analysis, and helps maintain high health standards safety in health facilities.

Module

Bio-cleanings

Module

Bio-cleanings

Module

Room cheklist

This module provides easy access to checklists details , including precise room information, tasks to be performed and observations.

This functionality simplifies checklists management, operations organization and ensures protocols compliance. The utilisation of this interface allows you to maintain a high level of quality and safety in a ward preparation. This improve operational efficiency and patient satisfaction.

Module

Room cheklist

Module

Room cheklist

Module

Inventories

With this module, you have access to each inventory details, including contextual information such as location, type of storage and the staff in charge. In addition, you can perform precise searches and filter results by reference for efficient article management.

This feature offers a practical management for your inventories, a reliable valuation of your inventoried items and the possibility to send the result to your GEF in order to carry out stock movements.

Module

Inventories

Module

Inventories

intuitive operation

Quick and easy to get the hang of

ehtrace ehtrace ehtrace

intuitive operation

Une prise en main simple et rapide

ehtrace ehtrace ehtrace

Maitrise express

Une prise en main simple et rapide

ehtrace ehtrace ehtrace

Accessibility

Easily accessible from any computer simply with a browser, no installation needed. Take advantage of all the features directly online for an easy and convenient data traceability management.

Transcription and control

All the data recorded on the mobile device are accessible on the web interface. You can consult detailed information of any recorded activity, which guarantee precise traceability of events throughout the process.

Tutorial

To make it easier to use, we've developed an integrated tutorial that offers ongoing assistance. Thanks to this interactive guide, getting started with our solution is simple and intuitive, allowing users to quickly get familiar with it.

Settings

A personalized configuration of our mobile solution for your establishment. We can adjust the screens of each module according to your business needs.

Settings

This feature gives you complete flexibility to adapt the scanDM solution to your healthcare facility, ensuring optimal use and a personalized experience.

Barcode sheets

Creation and customization of simplified barcode sheets to improves management and medical devices related information accuracy.

Barcode sheets

Thanks to our integrated barcode generator, our solution ensures barcode-less sterilizable equipment traceability.

catalog

The Catalog tab lists all the items currently available at your facility. It is instantly updated with your ERM's catalog.

catalog

Through this tab, you gain a comprehensive and current overview of all the items within your healthcare establishment, facilitating effective management and enhanced traceability.

Features

The Features tab offers the possibility to set up specific characteristics for different types of articles, such as medical devices, drugs and biomedical equipment.

Features

Thanks to this tab, you can define specific criteria for each type of article and then simplify devices data entry and improve the collected information quality.

Interoperability

The Interoperability tab offers simplified management of incoming and outgoing files related to orders, catalog, patient identity.

Interoperability

This allow you to easily import and export information, ensuring efficient interoperability and smooth management of data flows in your healthcare facility.

Unique solution

configurate it to meet your needs

ehtrace ehtrace ehtrace

Unique solution

configurate it to meet your needs

ehtrace ehtrace ehtrace

Unique solution

configurate it to meet your needs

ehtrace ehtrace ehtrace

Customizable solution

You have control over the configuration of the solution, allowing you to adapt it to your own requirements. Take advantage of a tailor-made solution that meets your needs, offering a personalized experience and optimized management of your traceability.

Accessibility

Our online platform provides a convenient experience, allowing you to easily manage your traceability information from any browser. Simplify your operations and get instant access to your data without complications.

Autonomy

Our platform offers you total autonomy in configuring the solution according to your specific needs. You are in control for a perfectly adapted use to your establishment.

ehtrace ehtrace

Maximize the performance of your healthcare facility with our advanced data analytics solution.

Our platform offers interactive dashboards and customizable reports, allowing you to intuitively view and explore your data.

Whether you are responsible for a healthcare facility, a pharmacy department or an operating room, performanceBI offers a comprehensive and detailed overview, allowing you to make informed strategic decisions and optimize your operations.

financial analysis

Access to detailed financial analysis to assess your healthcare facility profitability, identify revenue sources and optimize your financial resources.

live overview

Get a complete and up-to-date view of your business with dynamic and intuitive dashboards. Quickly identify potential issues and opportunities for improvement.

Activity and quality

Monitor your healthcare facility activity and assess medical device traceability quality. Identify gaps and opportunities for improvement to ensure optimal support.

financial analysis

Access to detailed financial analysis to assess your healthcare facility profitability, identify revenue sources and optimize your financial resources.

live overview

Get a complete and up-to-date view of your business with dynamic and intuitive dashboards. Quickly identify potential issues and opportunities for improvement.

Activity and quality

Monitor your healthcare facility activity and assess medical device traceability quality. Identify gaps and opportunities for improvement to ensure optimal support.

Services

Support

Project management, consulting
Training
Remote user support

Business processes audit

Pharmacy
Operating room
Sterilization

Your inventories

User support
Inventories outsourcing
Valorization

hospitals' information systems Interoperability

Setting up secure connections via VPN tunnel
Hospitals' information systems mapping
Interface monitoring

Equipment

Mobile terminals' fleet Administration via our MDM
Equipment installation (specific printers, barcode reader)
Customer service

Key figures

Support

Reactivity

Advives and
good parctices

Confidentiality and
security

Reactivity

Advives and
good parctices

Confidentiality and
security

Personalised support

Trust
relationship

Personalised support

Trust
relationship

Customer
satisfaction

Availability

Problem
solving

Technical
support

Availability

Problem
solving

Technical
support